Scholarships are a form of financial assistance you will not have to pay back.
In any instance, per Title IV Federal Financial Aid regulations, scholarships must be calculated into your need-based eligibility for financial aid. However, as long as your donor has submitted the scholarship funds by the dates listed on the ‘Tips for Donors’ tab, any adjustments to your financial aid will be made prior to any charges being due.
This is important: Student Central on Union does not administer or select scholarship recipients.
The Office of Scholarships is where you’ll go to learn more about scholarships that are available to you as an IU student.
If you are coming to IU Bloomington with an external scholarship—such as a scholarship from a civic or service organization, a private foundation, the military, or a church.
Please tell your donors that all checks should be mailed directly to Office of the Bursar:
Office of the Bursar
400 East 7th Street
Bloomington, IN 47405-122
If you withdraw from IU Bloomington before your funds disburse to your account, we will use the documentation your donor used when submitting his or her funds to either return the funds to your donor, or apply them to the most recent semester in which you were enrolled.
Your Bursar Account
If your donor has reported your aid, but has yet to send his or her checks to Office of the Bursar, you will see “Anticipated Aid” reflected on your bursar account. Anticipated aid will reduce the amount of your balance due to the Office of the Bursar until the funds arrive from the donor or the anticipated aid expires, 30 days after the first bursar bill of the term is sent. Once we have received and processed the funds, the anticipated aid placeholder will be removed.
Please note that peak processing periods for Student Central on Union are mid-July through early October and late December through January.
Search for External Scholarships
You may find additional external scholarship opportunities on the Office of Scholarship’s website.
This is important: We do not recommend using paid scholarship search sites. Do your research before paying. You can learn about common scholarship scams at the Better Business Bureau, the Federal Trade Commission, or FinAid.
Tips for Donors
If you are funding a scholarship for an IU Bloomington student, here’s what you’ll need to know to make sure your aid is successfully received, processed, and disbursed to your student’s bursar account.
When to Submit Funds
For scholarships to credit students' accounts before their charges are due, we recommend that checks be submitted by these dates:
- June 1 for fall semester
- October 1 for spring semester
- March 1 for summer sessions
Your scholarship will not credit to the student's bursar account until funds have been processed by Student Central on Union. Students may accrue late fees if external scholarship checks are not received prior to the student's bursar bill date. However, preventing late fees is the student’s responsibility. Your student should know to contact the Office of the Bursar at email@example.com to discuss payment options if your scholarship check does not arrive by the bursar bill due date.
Also, please note that Student Central on Union does not bill donors for scholarship payments. If an invoice or a bill is required for payment, the student needs to provide a copy of his or her account statement from the Office of the Bursar. If bills for housing, books, or other educational costs are required, the donor needs to ask the student to obtain appropriate documentation from all eligible creditors.
Submit Funds through the Mail
If you are writing a check, please make your scholarship check payable to Indiana University.
Send checks to the following address:
Office of the Bursar
400 East 7th Street
Bloomington, IN 47405-122
Scholarship checks for students attending other IU campuses should be mailed directly to the campus where the student is enrolled. The canceled scholarship check serves as your receipt.
This is important: For your scholarship to be processed correctly, please fill out and include the External Scholarship Donor Form.
Submit Funds Electronically
You may send scholarship funds for students by ACH or wire transfer. Note that this method is designated for incoming money only. No attempts to debit the account will be honored.
To submit electronically, you should follow the banking instructions outlined by the Office of the Treasurer on their Sending Money to Indiana University via ACH or Wire Transfer page.
For scholarship funds to post correctly, include the following information:
- BL to designate payment for the Bloomington campus
- Student Central on Union or Financial Aid for the university department
- S. Warsaw as the contact name
- Student's name
- Student's IU Student ID (10 digits)
- Scholarship donor's name, address, and phone number
- Semester(s) to which scholarship is to be applied
This is important: Once your funds are transmitted, please alert Student Central on Union of pending payments by emailing firstname.lastname@example.org. You can attach the External Scholarship Donor Form to this email, along with a letter outlining any scholarship stipulations.
Processing of Funds
Once students are enrolled in at least one credit hour, their scholarships credit to their bursar accounts. Scholarship funds first pay students’ outstanding IU charges. After a student’s current IU charges are paid, any credit balance is refunded to the student by the Office of the Bursar.
Scholarships are disbursed according to the term(s) specified by the donor. If you do not indicate a distribution schedule, IU Bloomington will pay awards of $999 or less all in the fall semester. Awards of $1000 or larger will be split, with half disbursed in the fall and half disbursed in the spring.
Awards received after a term has ended will be posted to the student’s next active academic year term (i.e., fall or spring term), if no specifications are made by the donor.
The receipt of a private scholarship may result in the reduction or repayment of need-based financial assistance previously awarded to the student by Indiana University, in accordance with federal regulations. Due to the volume of scholarships received from external donor institutions, the Office of Student Financial Assistance cannot guarantee full compliance with any donor limitations placed on scholarship funds. Scholarship funds processed by the Office of Student Financial Assistance cannot be restricted to pay specific fees.
If you wish to restrict scholarship funds to tuition and fee charges, call the Sponsored Billing area in the Office of the Bursar at (812) 855-2636. The Office of the Bursar may be able to restrict the application of funds to only pay a student's tuition charges. There is a small fee for this service, and we recommend that donors make these arrangements before the dates mentioned above.
Refunds to Donors
Student enrollment is reviewed following the end of the first week of classes each semester. Funding for students who withdraw within that time frame is removed from the students' accounts and returned to the scholarship donor. After the end of the first week of classes, the student's enrollment status is not monitored. The donor is responsible for collecting any disbursed scholarship funds directly from a student who withdraws after the first week of classes.
Non-disbursed external scholarships are generally reviewed and refunded to donors following the end of the first week of classes each semester. A student or donor may request that funds be returned to the donor prior to this deadline by contacting the Office of Student Financial Assistance.
The initial refund process may take up to 10 business days to complete. Refund checks are then issued by IU Financial Management Services and can take up to six weeks to reach the donor. The donor may contact the Office of Student Financial Assistance if a refund check has not been received within the normal six-week processing timeline.
If you have questions about any of these procedures, contact us anytime. Ask for the scholarship coordinator.
Request Student Information
If you are a donor and need more information about your student*, you can contact your student to learn about the following:
- Disclosure of estimated cost of attendance, financial need, and other financial aid
- Verification of actual costs of attendance
- Confirmation of continued enrollment or academic progress
- Evaluation of academic performance*
For additional student information, such as official university documentation of financial aid information, send a request to Student Central on Union.
This is important: A student’s signed authorization to release confidential information to the donor is required by Student Central on Union before any additional information can be provided to a donor. The student must complete and submit an Authorization for Release of Student Information form to our office.
*Student Central on Union can provide this information to the student or mail it to the scholarship donor. A student's signed release and payment would be required for either document. Learn more about requesting official transcripts »
IU Department Access
For IUB Departmental use only
SIS and IUIE Access
IU Departments who need to access financial aid information in the Student Information System (SIS) must request access for each staff or faculty user. The Access Coordinator for each department should complete the SIS Access Request Form to request new or modified access. Be sure to indicate the job responsibilities and type of access that is needed, e.g. view only or award entry, and if you need access to the Indiana University Environment (IUIE) to monitor your awards.
*If you only need access to information regarding fee remissions, please contact the Office of the Bursar at email@example.com. Fee remissions are not processed through the financial aid system.
To access information regarding IU departmental awarding policies and procedures login to the OSFA Scholarship Processing Intranet at the web link below. This resource is only available to Indiana University employees who have completed SIS Financial Aid access request forms.
• OSFA Scholarship Processing Intranet
* If you are having trouble logging into the OSFA Processing Intranet, please review these tips from the IU Knowledge Base before you contact firstname.lastname@example.org.