Name

Name

Overview

Our student information system stores Primary, Preferred, and Degree names for you.

Your Primary name data is your legal identifier, as recognized by the federal government (Social Security Administration and the Department of State) and the state of Indiana. It’s what is reflected on your official academic record, and is used for transcripts. Your Primary name is also used for diplomas unless you have indicated a Degree name.

The Preferred name can be modified by an individual to recognize a diminutive or nickname (e.g., Bob rather than Robert or Cindy rather than Cynthia). Preferred name is used on IU’s Learning Management Systems (Canvas and OnCourse), class rosters, grade rosters, and on CampusAccess cards.

There is active monitoring of Preferred name changes. Your Preferred last name cannot differ greatly from your Primary last name. If you choose to modify your Preferred last name, the Office of the Registrar will follow up with you to verify the change.

Degree name is used only for diploma purposes. If you would like your diploma to read other than exactly as your Primary name, you will need to submit a request to have this field updated.

  • View your current name in the Student Center
    1. Go to the Student Center. (via One.IU)
    2. Click the Start button.
    3. Login to CAS using your network Username and Password (if prompted).
    4. Scroll to the Personal Information section.
    5. Click the Names link.
Student Name Change

University Employees learn more here »

Current and Former Students

If your name has been legally changed, you’ll need to upload legal documentation using our secure contact form. For Topic, select Update Name or Profile under the Student Records heading. Please submit legal documentation such as Social Security card, marriage certificate, or official court document. Once your form has been processed, your new name will be reflected on your academic record.

Your preferred first and middle names can be changed in Student Self-Service. Go to Personal information (students)  in One.IU, and click Start. Click edit to modify your preferred name.

Employee Name Change

Please note that if you are both a student and an employee, either hourly or academic, your Primary name is maintained by a separate office.

Current or former hourly employees and academic appointees, such as graduate assistants and associate instructors, must complete a Personal Data Change Form to make a name change for submission to Faculty Records or Human Resources.

As a courtesy, we will create a Degree name if requested. Please note that until a Personal Data Change Form has been submitted, the Primary transcript name and the Diploma name will not match. Matching names can be especially important for our international students.

This is important: Legal documentation, such as a copy of a Social Security card, marriage certificate, passport, or official court document, must be provided to support the name changes.

Current or former non-academic employees should deliver or mail their form to:

  • Address
    Indiana University Human Resources Services
    Poplars E165, 400 E. 7th Street
    Bloomington, IN 47405-3085
  • Phone
    For additional questions, call (812) 855-2172

Current or former academic appointees should mail or deliver the form to this address:

  • Address
    Indiana University Academic Personnel Policies and Services
    Bryan Hall 016, 107 S. Indiana Ave.
    Bloomington, IN 47405
  • Phone
    Former students, call (812) 855-2026