Our student information system stores Primary, Preferred, and Degree names for you.
Your Primary name data is your legal identifier, as recognized by the federal government (Social Security Administration and the Department of State) and the state of Indiana. It’s what is reflected on your official academic record, and is used for transcripts. Your Primary name is also used for diplomas unless you have indicated a Degree name.
The Preferred name can be modified by an individual to recognize a diminutive or nickname (e.g., Bob rather than Robert or Cindy rather than Cynthia). Preferred name is used on IU’s Learning Management Systems (Canvas and OnCourse), class rosters, grade rosters, and on CampusAccess cards.
There is active monitoring of Preferred name changes. Your Preferred last name cannot differ greatly from your Primary last name. If you choose to modify your Preferred last name, the Office of the Registrar will follow up with you to verify the change.
Degree name is used for diploma purposes only. IIf you wish to request a variation of your legal name for the printing of your diploma (e.g., first or middle initial instead of full first or middle name), you can email firstname.lastname@example.org.
View your current name in the Student Center
Student Name Change
Current and Former Students
If your name has been legally changed, you’ll need to upload legal documentation using our secure contact form. For Topic, select Update Name or Profile under the Student Records heading. Please submit legal documentation such as Social Security card, marriage certificate, or official court document. Once your form has been processed, your new name will be reflected on your academic record.
Employee Name Change
Please note that if you are both a student and an employee, either hourly or academic, your Primary name is maintained by a separate office.
Current or former hourly employees and academic appointees, such as graduate assistants and associate instructors, must complete a Personal Data Change Form to make a name change for submission to Faculty Records or Human Resources.
As a courtesy, we will create a Degree name if requested. Please note that until a Personal Data Change Form has been submitted, the Primary transcript name and the Diploma name will not match. Matching names can be especially important for our international students.
This is important: Legal documentation, such as a copy of a Social Security card, marriage certificate, passport, or official court document, must be provided to support the name changes.
Current or former non-academic employees should deliver or mail their form to:
Indiana University Human Resources Services
Poplars E165, 400 E. 7th Street
Bloomington, IN 47405-3085
For additional questions, call (812) 855-2172
Current or former academic appointees should mail or deliver the form to this address:
Indiana University Academic Personnel Policies and Services
Bryan Hall 016, 107 S. Indiana Ave.
Bloomington, IN 47405
Former students, call (812) 855-2026